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UK Passport Service Collective Passports

Collective Passport

A collective passport is issued in lieu of an individual standard passport to approved parties of students, scouts, guides or other recognised youth organisations, who are British Nationals, under 18 years of age, and who are travelling together as a group. A minimum of 5 and a maximum of 50 persons may be included on one passport.

An adult Leader and a Deputy Leader if applicable, must accompany the group when they travel. They must be over 21 years of age and they must hold a valid individual British passport.

N.B.

It is not obligatory to appoint a Deputy Leader, although it is advisable to have one in the event of the official Leader becoming unable to travel. The passport would become void unless an alternative Leader is officially added to the passport before departure from the United Kingdom and this can only be done by a Passport Office. If a Deputy Leader were appointed at the time of application they would automatically assume the role of Leader.

Identity Cards

Identity Cards Are Required For All Children Included On A Collective Passport

Only British Nationals can be included on a collective passport.

These are:

Foreign, Commonwealth and Irish Citizens should obtain passports from their own authorities. They may also need a visa to enter the country they are visiting or travelling through.

Children born in the UK after 31/12/1982 may not have British nationality. For further details please contact the Passport Adviceline on 0870 521 0410.

To apply you will need

  1. A completed application form

    An electronic application form can be found on this website (see below). This will enable you to download the form and save to your personal IT system for completion. Once completed, the application form can be submitted via the dedicated e-mail address to the collective passport section of your regional passport office. It is hoped that this will better meet your needs and enable the passport office to produce a more secure and professional passport. It will also resolve the problems surrounding the completion of the application form by hand and quicken the process of you having to obtain an application pack from UKPS. It must be noted that a signed paper copy will still need to be forwarded together with the identity cards, nationality questionnaire and parental consent forms (see below), the fee and any other relevant documentation.

    You can alternatively obtain an application form by telephoning the Passport Adviceline on 0870 521 0410.

    The application form should be submitted at least 4 weeks before the passport is needed.

  2. Identity Cards

    Identity cards are required for ALL children included on the collective passport. A recent passport type photograph of the child must be affixed to the card at the time of application. The photographs cannot be accepted if they have been used on any other type of document or have been laminated. Please ensure that children's details on the identity cards are consistent with those on the application form i.e. names are identical and spelling is correct. The Leader must certify the identity cards at the time of application. The children need not sign the cards at this stage but must sign before travel. The UK Passport Service (UKPS) provides blank identity cards and you should contact your area Passport Office to request the required number. Contact details can be found below.

  3. The fee

    The fee for a collective passport is 39.00 for each application. Cheques and postal orders should be made out to: UK Passport Service. If paying by cheque the name of the party should be written on the back. Payment can also be made by credit card - a mandate for downloading and completion can be found on this website.

  4. Nationality Questionnaire and Parental Consent form

    In order for the UKPS to confirm the nationality of a child and their legal entitlement to travel, a fully completed form for every child included on the collective passport must be submitted at the time of application. A downloadable form is available on this website and a copy of this form should be given to each child in order for parents to complete. A form for every child included on the collective passport must be submitted at the time of application form.

  5. A supporting letter

    A letter on official headed paper, confirming authorisation and consent to the journey should support each application. The letter must bear an original signature. An example copy of the supporting letter can be found on this website.

Below are three documents which are relevant to making your application and which you can download:

Application for a United Kingdom Collective Passport

Collective Passport Nationality Questionnaire and Parental consent

UK Passport

UK Passport Agency

UK Application forms

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